Dear Faculty Colleagues,
As we approach the final exam period, we write to remind you of relevant policies, deadlines, and available options for final exams.
Grade Policies
- Grading policies are found in Section IV.D of the Faculty Handbook.
- All coursework must be completed by the last day of classes (no later than 5 p.m.) to allow time for grading and student preparation.
- Each course (with the exception of senior seminars) should include one cumulative or integrative assignment or examination, due at the time scheduled by the registrar.
- Students are expected to take final examinations at their scheduled times. In the event that a student has three examinations in a single day, faculty are asked to accommodate reasonable requests for rescheduling.
- Faculty are asked to notify a student’s administrative dean if the student does not appear for a scheduled final examination.
Grade Deadlines
- Senior grades due: Monday, May 11, at 9 a.m.
- All other grades due: Tuesday, May 19, at 9 a.m.
Final Exam Options
Faculty may determine the most appropriate format for their course:
- In-class examination (held at the registrar-scheduled time)
- Take-home examination (due at the registrar-scheduled time and referencing the Honor Code)
- Self-scheduled examination (offered during the exam period with required faculty participation in proctoring)
Faculty responsibilities extend through the conclusion of the exam period; accordingly, instructors should remain available to students until all course requirements are complete.
Self-Scheduled Examinations (Deans’ Office Support)
Faculty wishing to offer a self-scheduled exam supported by the Deans’ Office should note the following:
- Please refer to the faculty and student self-scheduled exam instructions.
- Please ensure that every exam includes a cover page.
- Notification deadline: Please inform Cassidy Rodman by Thursday, April 23, of your course details and availability to serve as an exam proctor.
- Materials deadline: Submit all exam materials by Thursday, April 30, at 10 a.m. to 105 McGregory Hall (including exam copies, class lists, and contact information).
- Faculty offering self-scheduled exams are required to sign up for a two-hour proctoring time.
Students will pick up, complete, and return exams at J.C. Colgate Hall following established procedures. Faculty should plan to be available during exam week and retrieve completed exams no later than Friday, May 8, at 4 p.m.
Adherence to these policies and deadlines is essential to ensuring a smooth and equitable exam period. Please also notify your division coordinator if you will not be using your assigned exam room.
If you have questions, please contact Cassidy Rodman (crodman@colgate.edu).
Thank you,
Douglas Johnson, Dean of Academic and Curricular Affairs
April Baptiste, Associate Dean of the Faculty for Global and Local Initiatives
Christian DuComb, Associate Dean of the Faculty for Faculty Recruitment and Development